CALL TO ORDER: Dick Marcotte, President, called the meeting to order.
MINUTES: The minutes from the May 16, 2005 meeting were discussed. A motion was made that the President's Report from that meeting would be stricken from the record. 2nd by Marc Galbraith and approved by all.
TREASURER'S REPORT: Lee Mortenson reported increased attendance at Bingo. He explained the balance sheets. A motion to accept this report was made by Marc Galbraith and 2nd by John LaPointe, approved by all.
VICE PRESIDENT OF BINGO'S REPORT: John LaPointe shared that Bingo is going well. He thanked graduating senior parents and volunteering parents for their participation. He recommended sending out letters to music teachers for parents to volunteer for Bingo. He acknowledged the four student musicians who played Jazz at Bingo. He explained the Bingo Program to new Music Booster Members. Students 16 years and older can volunteer. A motion was made by Marie Cross to accept this report, 2nd by Marc Galbraith and accepted by all.
VICE PRESIDENT OF MEMBERSHIP'S REPORT: Bob Libby presented the Membership Report. He explained some ideas to increase membership: 1) An ice-cream social at the Middle School; 2) Response Cards; 3) A Raffle, which would encourage people to fill out the cards. He reported that the web site continues to be successful. So far there are 160 email addresses in the database and he would like more. He announced that he has decided not to accept the nomination for President. Steven Mantis recommended that Bob continue to maintain the website, adding that he has done a good job as historian. Randy Libby asked if regular mailings go out, in addition to emails. Bob explained that the Parent Link has a section for Music Boosters. There have been problems with regular mail: inaccurate addresses and cost of mailings. Steven Mantis recommended that each Music Booster member bring a new member to the next meeting. Randy Libby asked about Middle School involvement – music teachers make requests for their needs (i.e. instruments) to Music Boosters. A motion to accept this report was made by John LaPointe, 2nd by Marc Galbraith and accepted by all.
OLD BUSINESS: Sue Mortenson presented the Scholarship Committee Chair Report. She announced that this year the Music Boosters will present a total of 21 Senior Scholarships, 13 High School Summer Scholarships, 13 Mahoney Summer Scholarships, and 6 Memorial Summer Scholarships, for a total of $17,000. A motion to accept this report was made by John LaPointe, 2nd by Steven Mantis and accepted by all.
Craig Skeffington reported that the Wind Ensemble played at Epcot. The students were great. He thanked the chaperones and Music Boosters. This was a great experience for the students.
NEW BUSINESS: The President called on the Nominating Committee Chairperson's report. Elizabeth Shirk reported (for Phyllis Andrews) the Nominating Committee's 2005-06 slate of officers. For President there is no candidate at this time. For Vice President of Bingo: John LaPointe; For Vice President of Special Events: Sue Mortenson; for Treasurer: Lee Mortenson; for Secretary: Maggie McNeice. No candidates were given for Membership Chair, Fundraising Chair, Publicity Chair, Nominating Chair or Scholarship Chair at this time. A motion to accept Nominating Committee's slate of officers was made by Marie Cross, 2nd by Sherry Cavallaro and approved by all.
Budget Requests were discussed. $500 was requested to hold an Ice Cream Social for middle school students to express the Music Boosters' pride in their efforts. Sandy Barry requested funds for 2 trumpets and 1 baritone saxophone ($4015.98). There was some discussion regarding the rationale for buying trumpets vs. parents renting instruments. Don Smith reported that a Musical Showcase would be held on 5/14/05 in the SPHS Cafeteria, which would be decorated as a cabaret. This is an opportunity for community people to see what the music students are doing outside of regular school music programs. Parents and teachers may also perform. A $500 donation was suggested for this event.. $268.00 was allocated to Bev Hosic for food and drink reimbursement for the 3/18 Chorus Concert. $1,000.00 for the Chorus Picnic and $195.04 to reimburse Randy Libby for out-of-pocket expenses for the Florida Wind Ensemble trip were also requested. Dick Marcotte discussed the breakdown of Marching Band expenses (total $11,550.00). Marie Cross discussed the cost of Color Guard. As the program has grown more resources are available. Total budget requests totaled:$18,029.00. These requests were accepted by all.
By Laws: John LaPointe explained the procedure for changing the By-Laws in regard to a recommended change in Scholarship amounts. Currently the By-Laws read:
John explained that the Music Boosters membership needs to be notified prior to voting on this. The proposed change will be posted on the web page. A motion to accept this report was made by John LaPointe, 2nd by Bob Libby, and approved by all.
Budget Committee: John LaPointe proposed that the Executive Board develop a Budget Committee.
Scholarship Committee: John LaPointe proposed that the Executive Board develop a Scholarship Committee. Sandy Libby, Sandi Barry, Linda Henigan, Sue Mortenson, Sherry Cavallaro, Beth Shirk and Maggie McNeice expressed interest.
Election of Officers: As Bob Libby had withdrawn his name as nominee for President, nominations from the floor were requested. Nominations from the floor made by John LaPointe and 2nd by Bob Libby. Sue Mortenson nominated Christina Davis for President. Motion to accept made by Marc Galbraith, 2nd by Randy Libby. The election was held.
A motion was made to adjourn the meeting. Our next meeting will be Tuesday, September 13, 2005.
Respectfully Submitted by Maggie McNeice, Secretary, using notes provided by Darlene Mantis.