South Portland Music Boosters

Membership Meeting Minutes

May 9, 2006

 

CALL TO ORDER: Christina Davis, President, called the meeting to order.  She welcomed Kaler School 5th Graders, who performed a Hand Bell Presentation for the group.  The introduced the Music Boosters’ Executive Board and the school music teachers.

 

Cindy Fletcher presented the music teachers in attendance with a small gift of appreciation from the Boosters for Teacher Appreciation Week.

 

MINUTES:  The minutes from the meeting were discussed. A motion was made by John Lapointe to dispense with the reading of the minutes. The motion was 2nd by Gene Swiger and approved by all.

 

TREASURER’S REPORT:  Lee Mortenson mentioned the fact that the cost of the new handbells for the 5th graders was $400 over the originally requested amount.  Gene Swiger made a motion to accept the Treasurer’s report, 2nd by Marc Galbraith.  The motion passed.

 

VICE PRESIDENT OF BINGO’S REPORT:  John LaPointe reported that Bingo is bringing in a lot of money and some new people are getting involved.  He added that we have a great team working bingo and they are greatly appreciated.  He mentioned that there is a need for more bingo workers to support the regulars, especially in September and October (Marching Band season). Debbie Farr made a motion to accept the report, 2nd by Lee Mortenson, and the motion passed.

 

VICE PRESIDENT OF SPECIAL EVENTS REPORT:  Sue Mortenson talked about the end of the year celebration for Chorus students.  She mentioned that it will be held at Fort Williams.  A motion to accept the report was made by John Lapointe, 2nd by Gene Swiger, and the motion passed.

 

OLD BUSINESS:

 

Judy Arnold, Nominating Committee Chair, read the 2006-07 Slate of Officers for the new Executive Board and Standing Committee Chairs.

 

            President                      Christina Davis

            VP Bingo                     John Lapointe

            VP Special Events        Debbie Farr

            Secretary                      Maggie McNeice

            Treasurer                      Lee Mortenson

            Publicity                       Carol Sobczak

            Scholarship                   Sue Mortenson

            Membership                 Cindy Fletcher

            Nominating                   --

            Fundraising                   --

 

Steve Mantis made a motion to accept the Slate of Officers.  2nd. By Mike Fletcher and approved by all.

 

BUDGET REQUESTS:

 

After review of a Music Boosters proposal for an instrument purchase program, the music directors raised concern for the legality of contractual arrangements with instrument purchase programs.  The Executive Board sought legal consultation for the same.  The cost of this consultation with Drummond and Drummond was $1323.  It was recommended that our By-Laws be reviewed and updated if determined necessary, and suggestion was made to pursue additional corporate liability insurance for errors and omissions as well as bonding for our treasurer.  No further action was taken from the Executive Board. John Lapointe made a motion to accept this request, 2nd by Judy Arnold, and accepted by all.

 

Scholarships:  Sue Mortenson discussed the following scholarship requests:  24 senior applications and 35 summer applications (summer band camp).  The total scholarship request is $32,000.00.  The money for summer scholarships would be sent directly to summer camp locations.  Senior scholarships will be given out for the 2nd semester of next year.  Students need to write the Scholarship Committee and tell where the money should be sent.  Mark Galbraith made a motion to accept this amount, 2nd by Gene Swiger.  Motion was carried.

 

End of Year Choral Celebration  ($1,000) Motion to accept by Lee Mortenson, 2nd by Judy Arnold and approved by all.

 

Memorial Middle School Parade T-shirts.  (Cost $427.50.)  A motion to accept was made by John Lapointe, 2nd by Lee Mortenson and approved by all.

 

End of Year Senior Recognition (Chorus roses: $42.50, Band gift certificates: $150.00)  Motion to accept made by John Lapointe, 2nd by Marc Galbraith, approved by all.

 

Mahoney Middle School Tenor Saxophones (2@$1,242 = $2,484.00)  Motion to accept made by Gene Swiger, 2nd by Judy Arnold, approved by all.

 

SPHS Rolling Uniform Racks for Formal Wear/Materials ($375.00).  Discussion:  Gene Swiger and Mitch Farr will help build these racks.  Motion to accept made by John Lapointe, 2nd by Lee Mortenson, approved by all. Discussion regarding other needs:  Craig Skeffington said that Marching Band Uniforms will be requested next year, as current uniforms are 20 years old.

 

SPHS CD Player ($150.00).  Craig Skeffington explained that the CD player he uses to play music for the students is broken.  Motion to accept the request made by Marc Galbraith, 2nd by Lee Mortenson, approved by all.

 

SPHS Marching Band Budget:  (Total $15,600)

            Transportation                                      $6000

            Music Score, props, backdrop s           $4000

            Paid support staff                                  $3000

            Percussion                                            $1000

            Colorguard                                           $1000

Discussion regarding gas and toll reimbursement for Mitch Farr to tow the Marching Band Trailer.  This amount was figured into above budget ($600 for gas and tolls.)  Motion to accept made by Mike Fletcher, 2nd by Steve Mantis, approved by all.

 

Music Teacher Appreciation Gifts:  ($250)  Motion approved.

 

Motion to accept additional Handbell cost of $405.20.  Motion approved.

 

Total Budget Requests were $54,207.20,

 

NEW BUSINESS: 

 

Ed Pearlman discussed the Meet the Instrument Summer Camp he is starting.  He has taught music camps since 1984.  This would be a camp for ages 8-12.  He shared a flier for the camp, which would be held from August 7-11.  He gave a short presentation on how the camp would be run.  He suggested that the Music Boosters send a number of students from South Portland to his camp (scholarship or grant), similar to how the Libra Foundation sends students from Portland.  Mike Fletcher made a motion to table the vote and let the Executive Committee look into the legalities of funding some money for South Portland Students to attend this camp.  Discussion followed and the motion was withdrawn.  A motion was made by Sue Mortenson to table this discussion and not support this request at this time, but re-visit this topic in the Fall.  2nd by Mike Fletcher, motion carried.

 

A motion was made by John Lapointe to adjourn the meeting.  2nd by Mike Fletcher, and motion carried.  The next meeting will be Tuesday, September 12, 2006 at 7:00 p.m. in the SPHS Band Room.

 

Respectfully Submitted by Cathy Swiger, Substitute Secretary

(Typed by Maggie McNeice, Secretary)